Privacy Statement

Jurnal Sosial Humaniora (JSH) is a peer-reviewed, open-access scholarly journal published by CV. Surya Buana through the Surya Buana Consulting scholarly publishing platform.

JSH is committed to respecting the privacy, confidentiality, and personal data protection rights of authors, peer reviewers, editors, editorial board members, readers, and other users of its online journal system.

This Privacy Statement explains how personal information is collected, used, stored, disclosed, protected, and managed in connection with the journal's scholarly publishing activities through Open Journal Systems (OJS).

The policy takes into consideration the principles established under Law of the Republic of Indonesia Number 27 of 2022 concerning Personal Data Protection, together with other applicable legal and ethical requirements.

1. Scope and Responsibility for Personal Data

This Privacy Statement applies to personal information processed in connection with JSH activities, including:

  • Journal website registration and user accounts.
  • Manuscript submissions and editorial correspondence.
  • Peer review, copyediting, production, and publication.
  • Journal administration and academic communication.
  • Published article metadata and scholarly indexing.
  • Website access, technical operations, and related records.

CV. Surya Buana, as the publisher of JSH, is responsible for establishing appropriate arrangements for managing personal information processed for the journal's publishing activities.

The JSH Editorial Team and authorized publishing personnel handle personal information only as necessary to perform their assigned editorial, administrative, and technical responsibilities.

2. Categories of Personal Information Collected

2.1. User Registration and Profile Information

Information may include full name, username, email address, institutional affiliation, country, professional title, ORCID identifier, scholarly expertise, preferred communication language, and other voluntarily provided information. Authentication information is processed through the journal's account management system.

2.2. Manuscript and Editorial Information

Information may include manuscript files, author and contributor details, corresponding author information, supporting documents, revision records, editorial decisions, submission histories, and editorial correspondence.

Authors are responsible for ensuring that personal information concerning research participants or third parties is handled in accordance with applicable ethical and legal requirements.

2.3. Peer Reviewer and Editorial Information

Information may include reviewer expertise, institutional affiliations, review assignments, recommendations, review reports, evaluation histories, and related correspondence.

Information concerning editors and editorial board members may also be processed for journal governance and academic administration.

2.4. Technical and Website Usage Information

The OJS platform and its supporting infrastructure may process IP addresses, browser and device information, access timestamps, session information, cookies, and website usage records, depending on the system configuration.

Such information supports legitimate technical, administrative, statistical, and security purposes.

3. Purposes of Personal Data Processing

Personal information is processed for legitimate scholarly publishing purposes, including:

  1. Creating and managing user accounts.
  2. Receiving, tracking, and evaluating submissions.
  3. Assigning editors and peer reviewers.
  4. Managing peer review and editorial decisions.
  5. Managing revisions, copyediting, proofreading, and publication.
  6. Identifying authors and their scholarly contributions.
  7. Publishing metadata and facilitating DOI registration, indexing, and scholarly discoverability.
  8. Maintaining editorial records and supporting research integrity investigations.
  9. Providing journal notifications and responding to user inquiries.
  10. Maintaining website functionality and security.
  11. Producing appropriate aggregate usage statistics.
  12. Complying with legal, contractual, and ethical obligations.

JSH does not use personal information collected for journal operations for unrelated commercial marketing purposes.

Processing must have an appropriate legal basis under applicable law, which may include consent, fulfillment of requested publishing services, compliance with legal obligations, or other lawful grounds relevant to the processing activity.

4. Confidentiality and Access to Information

JSH restricts access to non-public personal information and confidential editorial records according to the responsibilities of authorized users.

Authorized editors, reviewers, journal administrators, and technical personnel may access information necessary to perform their assigned functions.

JSH applies a double-anonymous peer-review process, under which author and reviewer identities are concealed from one another during review, subject to the practical limitations of manuscript anonymization.

Reviewer identities, confidential review reports, unpublished manuscripts, and internal editorial correspondence are not ordinarily disclosed publicly.

Information may be disclosed when necessary for legitimate editorial procedures, research integrity investigations, compliance with applicable law, or other authorized purposes.

5. Publication and Disclosure of Author Metadata

Scholarly publication requires certain identifying information to be publicly accessible. For published articles, relevant information may include:

  • Author names and author order.
  • Institutional affiliations.
  • ORCID identifiers, where provided.
  • Corresponding author contact details, where designated for publication.
  • Article titles, abstracts, keywords, and other scholarly metadata.
  • Publication details, DOIs, and citation information.

This information may appear in published articles, journal webpages, metadata records, scholarly databases, and indexing or abstracting services.

Public article metadata may be collected or redistributed by third-party scholarly services outside the direct control of JSH.

Authors should review publication metadata and corresponding author contact information before final publication. Requests to correct published personal information will be assessed according to applicable law, the integrity of the scholarly record, and relevant publishing requirements.

6. Sharing Information with Authorized Third Parties

JSH does not sell or rent personal information to advertisers, data brokers, or other parties for unrelated commercial purposes.

Information or publication metadata may be shared, where necessary and appropriate, with:

  1. Authorized editorial personnel and reviewers involved in manuscript evaluation.
  2. Technical service providers supporting hosting, maintenance, email, and publishing operations.
  3. Metadata registration, DOI, indexing, abstracting, and preservation services.
  4. Professional or institutional parties assisting with legitimate research integrity investigations.
  5. Competent authorities when disclosure is required or otherwise permitted by law.

Disclosures must be limited to what is reasonably necessary and subject to appropriate safeguards. User account passwords and confidential reviewer information are not disclosed as public article metadata.

7. Cookies, Website Logs, and Usage Statistics

The JSH website operates using Open Journal Systems, which may use cookies and similar technical mechanisms for account sessions, authentication, website functionality, and user preferences.

Website infrastructure may maintain technical access and error logs for security, troubleshooting, and operational administration.

Where usage-statistics features are enabled, information concerning article views, downloads, or website activity may be processed to evaluate and improve journal services.

Optional analytics, external integrations, and third-party services depend on the actual system configuration and applicable privacy requirements.

Users may manage cookies through browser settings, although disabling essential cookies may affect authentication or website functionality.

8. Data Retention and Scholarly Record Preservation

JSH retains personal information only for as long as reasonably necessary for legitimate publishing purposes, editorial accountability, preservation of the scholarly record, and applicable legal or contractual obligations.

Published articles and essential scholarly metadata may need to remain publicly accessible over the long term to support attribution, citation, corrections, retractions, and preservation.

Unpublished manuscript records, review reports, editorial correspondence, user accounts, and technical logs are managed according to their operational purposes and applicable retention requirements.

Information no longer necessary, or subject to a valid deletion request, will be evaluated for deletion, anonymization, or legally justified continued retention.

Information forming part of the scholarly record may require correction or restricted disclosure rather than complete deletion.

9. Personal Data Security

JSH is committed to applying reasonable administrative, organizational, and technical measures to protect information against unauthorized access, alteration, disclosure, loss, destruction, or misuse.

Appropriate measures may include role-based access controls, account authentication, restricted administrative permissions, software maintenance, and secure handling procedures suitable for the technical environment.

Authorized personnel must maintain confidentiality and use personal information only for legitimate journal-related purposes.

No online system can guarantee absolute protection against every security risk.

Where a personal data security incident occurs, the publisher and authorized personnel will assess the incident and take appropriate containment, recovery, documentation, and notification measures in accordance with applicable law.

10. Rights of Personal Data Subjects

Individuals whose personal information is processed by JSH may exercise relevant rights recognized under applicable personal data protection law.

Depending on the circumstances, these may include:

  1. Requesting information about personal data processing.
  2. Accessing personal information held by the journal.
  3. Requesting corrections or updates.
  4. Requesting deletion or restriction of processing where legally applicable.
  5. Withdrawing consent where consent is the legal basis for processing.
  6. Objecting to certain processing activities where legally recognized.
  7. Submitting privacy-related inquiries or complaints.
  8. Exercising other applicable legal rights.

Requests may be subject to reasonable identity verification and applicable legal exceptions. Certain records may need to be retained for legal compliance, editorial accountability, research integrity investigations, or preservation of published scholarship.

JSH will evaluate requests fairly and respond in accordance with applicable legal requirements.

11. Protection of Research Participant Information

Authors must ensure that manuscripts, datasets, interview materials, photographs, supplementary files, and other research documents do not unnecessarily disclose personal or sensitive participant information.

Appropriate ethical approval, informed consent, and publication permissions must be obtained where required.

Confidential or identifiable data must be anonymized, restricted, or appropriately protected. JSH may request corrections, anonymization, removal of sensitive materials, or supporting ethics documentation where necessary.

12. Artificial Intelligence and Confidential Information

Authors, reviewers, editors, and publishing personnel must protect confidential personal and research information when using AI technologies.

Unpublished manuscripts, confidential review reports, restricted datasets, and identifiable personal information must not be uploaded to external generative AI systems without appropriate authorization, legitimate purpose, and adequate privacy safeguards.

AI-assisted data processing must comply with the journal's Generative AI Policy and applicable personal data protection requirements. Human users remain responsible for protecting confidential information.

13. International Data Processing and External Services

Some technical service providers, indexing systems, metadata services, or authorized publishing services may operate outside Indonesia.

Where personal information is transferred or processed across national borders, JSH and the publisher will consider applicable legal requirements and appropriate safeguards.

International processing must remain limited to legitimate journal purposes and consistent with applicable data protection obligations.

14. Updates to This Privacy Statement

JSH may review and update this Privacy Statement to reflect changes in law, scholarly publishing practices, OJS functionality, technical services, or internal data protection procedures.

Material changes affecting personal data processing will be communicated where required by applicable law. The current version will be available on the official JSH website.

15. Privacy Inquiries and Contact Information

Users wishing to request access, correction, or other legally available action concerning their personal information may contact the JSH Editorial Office.

Journal: Jurnal Sosial Humaniora (JSH)

Publisher: CV. Surya Buana

Publishing Platform: Surya Buana Consulting

Email: admin@suryabuanaconsulting.com

Official Website: Jurnal Sosial Humaniora (JSH)

Privacy Statement: JSH Privacy Statement

Editorial Contact: Contact the JSH Editorial Office

Privacy requests should identify the nature of the concern and provide sufficient information for appropriate verification and follow-up. JSH remains committed to protecting personal information while supporting transparent, responsible, and ethical scholarly communication.

Legal and Technical References